English translation for information purposes. In case of discrepancies, the Danish version shall prevail.
§ 1
The name of the club is Sønderborg Line Dancers.
The association is headquartered in the Municipality of Sønderborg.
The association is a member of Dansk Line Dance.
§ 2
The association’s purpose is to promote awareness of line dancing.
This can be achieved by organizing courses, dance events, and performances, and by collaborating with other Danish and international groups that share the same goals.
§ 3
Any person who is willing and able to work toward the association’s goals may become a member.
Members pay dues set by the general meeting.
The membership fee is collected once a year at the start of the season.
Membership is valid once the membership fee has been paid.
It should be noted that the board of directors is the body that decides on expulsion, and only the board of directors
§ 4
The General Meeting is the association’s highest authority.
The Annual General Meeting is held once a year before March 15 and is convened by letter, email, or text message to members with at least three weeks’ notice.
Membership dues must be paid by October 31 at the start of the season. Members who join the club after January 1 do not have the right to vote at the next General Assembly.
Voting by proxy is not permitted.
Elections and re-elections to the board may take place when the candidate is present or has given written consent to stand for election.
If five members cannot be found for the board, the number may be reduced to a minimum of three by the next general meeting.
The agenda for the annual general meeting must include at least the following items:
- 1. Election of a chairperson
- 2. Election of a secretary
- 3. Election of two vote counters
- 4. Chairperson’s report
- 5. Presentation of the audited financial statements
- 6. Setting of membership dues
- 7. Approval of the budget
- 8. Proposals received
• Elections: 1 chairperson (in even-numbered years)
1 treasurer (in odd-numbered years)
3 board members (1 in even-numbered years and 2 in odd-numbered years)
2 alternates (every year)
2 auditors (1 in even years and 1 in odd years)
1 alternate auditor (every year)
- Any other business
- Proposals to be considered at the general meeting must be received by the board no later than 15 days before the general meeting.
Proposals for amendments to the bylaws must be received by the board of directors no later than January 1 and distributed along with the notice of the general meeting.
The general meeting makes its decisions by a simple majority. A written vote is conducted whenever requested by even one attendee.
§ 5
An extraordinary general meeting may be held when the board of directors deems it necessary and must be held when at least one-third of the members submit a written, reasoned request to that effect to the chairperson. The general meeting must then be held no later than four weeks after the request is submitted. The notice period for an extraordinary general meeting is two weeks.
§ 6
The day-to-day management of the association is handled by the board of directors, which consists of 5 members. The board is elected for a two-year term.
If a board of 5 members cannot be formed, the board may, until the next general meeting, consist of fewer members, but no fewer than 3.
The Board has a quorum when at least three members are present.
The association’s members and Board members are not personally liable for the obligations entered into by the association; the association alone is liable for these obligations with its respective assets.
The association’s members and board members have no financial obligation to the association beyond the obligation to pay dues.
The association’s members and board members are not entitled to any portion of the association’s assets or to any form of dividend.
§ 7
The board of directors shall establish its own rules of procedure. Subcommittees may be established.
§ 8
The association’s fiscal year runs from January 1 to December 31.
§ 9
The association is represented by the chairperson and the treasurer, who are authorized, in connection with day-to-day operations, to act on behalf of the association in financial matters and to manage the association’s funds via electronic self-service solutions, including online banking, mobile banking, and debit cards, each acting individually.
When taking out loans or selling or pledging the association’s assets, the association is represented by the entire board of directors.
§ 10
Amendments to the bylaws may only be adopted by a two-thirds majority at a general meeting at which the proposed amendment is included on the agenda.
§ 11
The association may only be dissolved by a two-thirds majority vote at two consecutive general meetings. Upon dissolution, the association’s assets shall be distributed to the members as part of a farewell ceremony (in the form of a party or dinner). The remainder shall go to the national organization that promotes line dancing. / Amended March 5, 2014)
§12
Any matter not expressly provided for in these bylaws shall be subject to the decision of the board of directors—which is accountable to the general meeting.
§ 13
If the president is unexpectedly unable to participate in the association’s activities or board meetings due to illness or relocation, the vice president automatically assumes the role of president until the next annual general meeting, and a substitute is appointed
If the treasurer resigns, a member of the board shall be appointed as treasurer, and a substitute shall be appointed.
Adopted at the association’s founding general meeting on March 12, 2002
Amended at the association’s general meetings on February 11, 2005, February 9, 2007, February 8, 2008, February 5, 2010, February 7, 2014, March 5, 2014, February 9, 2018, February 29, 2024, and March 6, 2025
